1. Introduction

This Privacy Policy outlines how N-CiX and its affiliates ("N-CiX," "we," "our," or "us") collect, use, and share your personal information. It applies to information we handle through our website (https://www.northerncix.com/, the “Website”), at N-CiX events, and in connection with services we provide (collectively, the “Services”). This policy does not apply to other online platforms that do not link to it. Additional privacy notices may also be provided where relevant (e.g., on our careers portal).

2. Personal Information We Collect

"Personal Information" refers to data that identifies, relates to, or could reasonably be associated with you. Data that has been anonymized such that it can no longer identify an individual is not considered Personal Information.
We may collect Personal Information from:
You directly, for example, when you create an account, subscribe to newsletters, or register for an event.

Our clients, who may provide your details in the course of receiving our Services.

Vendors, such as those who share dietary preferences for event planning.

Technology on our Website, such as cookies, captures your online activity.

Public or external sources, like public records, referrals, or data resellers.

The types of Personal Information we may collect include:
Identifiers: name, contact info, IP address, etc.

Employment or educational background

Commercial records (e.g., service transactions)

Protected classification data (e.g., age, gender, nationality)

Online activity data (e.g., pages visited, device information)

Geolocation data

Audio/visual data from customer service calls or webinars

Payment and financial data

Professional details (e.g., job title, employer)

Background and legal records

Inferences about your preferences or attributes based on other data

3. Cookies and Analytics

We use cookies and similar tools to collect data on how users interact with our Website. This data helps us enhance your experience, analyze traffic, and improve features. Our Website may integrate with third-party tools such as Google Analytics. By using the Website, you consent to the collection of such data as described. You can disable cookies through your browser, but doing so may affect the Website's functionality.

4. Interest-Based Advertising

N-CiX and its partners may use data, such as IP addresses and device IDs, to deliver tailored ads across devices and platforms. You can opt out of personalized advertising through your browser or app settings, although doing so may result in a reduced level of customization to your experience.

5. How We Use Personal Information

We use collected data to:
Provide and manage Website features and Services

Communicate with you and respond to your inquiries

Maintain internal records and improve our systems

Detect and prevent fraud or other unlawful activities

Comply with legal requirements and defend our rights

6. Sharing Personal Information

We may share Personal Information with:
Service providers who assist us with operations (e.g., IT, analytics, marketing, payment processing).

Business partners where co-branded features or joint initiatives exist.

Regulatory bodies or legal authorities as required by law.

Potential buyers or investors during a business transaction (e.g., merger or sale).

Others with your consent or at your direction.

We ensure service providers are contractually bound to protect your data. If they operate outside Canada, your data may be subject to local laws.

7. External Links

Our Website may link to third-party sites or features. N-CiX is not responsible for the privacy practices or content of those external services. We recommend reviewing their privacy policies.

8. Your Rights and Choices

You can request access to or correction of your Personal Information, or update preferences through your account or by contacting us. You may also withdraw consent for specific uses. We may require identity verification for such requests.

9. Data Retention

We retain Personal Information as long as needed to fulfill the purposes outlined in this policy, comply with legal obligations, or protect our rights. When no longer required, data is securely deleted or anonymized.

10. Communications

If you sign up for updates, we may send you marketing or informational emails. You can unsubscribe at any time via the provided links or by contacting us.

11. Data Security

N-CiX implements appropriate safeguards to protect Personal Information from unauthorized access, loss, or misuse. However, no system is entirely secure, and we recommend taking precautions when sharing information online.

12. International Data Transfers

Your information may be processed in countries outside your own, including Canada and the U.S. These jurisdictions may have different data protection laws. We take steps to ensure your data is protected according to applicable standards.

13. Policy Updates

We may revise this Privacy Policy from time to time. Updates will be posted on this page, with the “Last Updated” date modified accordingly. Material changes may be communicated via additional notice.